Compliance Support for Regulated Industries
Most of our clients operate in industries where IT failures are also compliance failures. We design environments, monitor controls, and produce evidence so audit days are routine, not emergencies. Boston Managed IT supports two primary regulatory frameworks: HIPAA for healthcare and behavioral health, and FINRA for financial services and investment firms.
HIPAA
For healthcare providers, behavioral health organizations, dental practices, and nonprofits that handle Protected Health Information (PHI), we deliver HIPAA-aligned managed IT and security as part of our standard practice.
What we deliver:
- HIPAA Security Rule risk assessment, gap analysis, and remediation roadmap
- Administrative, physical, and technical safeguards mapped to client environments
- Encryption at rest and in transit across endpoints, email, and storage
- Access controls, audit logging, and 6-year retention
- Business Associate Agreement (BAA) management with all SaaS vendors
- Workforce training on PHI handling and incident response
- Breach response readiness, including 60-day notification workflow
- Annual policy review and ongoing controls evidence collection
Representative clients: behavioral health nonprofits supporting hundreds of staff and thousands of individuals served, plus medical and dental practices across Eastern Massachusetts.
FINRA
For broker-dealers, registered investment advisers, search firms handling sensitive financial data, and investment firms subject to SEC and FINRA recordkeeping rules, we deliver IT environments that pass examination and protect the firm.
What we deliver:
- FINRA Rule 4511 / SEC 17a-4 compliant electronic recordkeeping with WORM storage
- Email archive and supervisory review tooling
- Multi-factor authentication and privileged access controls aligned to Reg S-P
- Endpoint security and mobile device management for advisors and back office
- Incident response, business continuity, and disaster recovery plans
- Vendor diligence and Reg S-P safeguards for outsourced systems
- Audit support and examination readiness
Representative clients: wealth advisory firms, capital partners, search and recruiting firms, and finance teams across Greater Boston.
Other Frameworks
We coordinate with external auditors and assessors when clients pursue SOC 2, PCI-DSS, ISO 27001, or NIST 800-171 attestations. We are not the certifying body — we provide the technical implementation, controls hardening, and evidence collection that supports those efforts. If your firm is preparing for any of these audits, we’ll meet you where you are and partner with your assessor of record.
How to Engage
If your firm is preparing for an audit, responding to a regulator, or simply wants to know whether your current environment meets the controls expected of a HIPAA- or FINRA-regulated organization, schedule a 30-minute compliance discovery call. We’ll walk through your scope, your timeline, and what would be involved in getting from where you are to where you need to be.